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Stoke up the fire in your business

Stoke up the fire

Stoke up the fire in your business

Should you go 'all-in' when deciding how much to invest in marketing for 2024?

If you believe in your business, then you need to come along to this workshop! Here are a few things to stoke up the fire:

Do you worry that advertising your business is wasting money?

Learn about different marketing strategies that take the worry out of finding new customers.

Do you feel that market pressures are forcing your business down a different direction?

Learn how to be a passion-led business and not a customer-led business.

Make an appointment to discuss your marketing strategies for 2024

Schedule a Zoom appointment

 

Landing pages

Update your website

Landing pages

Why landing pages are so important.

What are landing pages? 

Landing pages are ordinary web pages, but instead of being referenced somewhere within your website from a menu item or related link, it is either completely separate from your website and referenced from an external website or directory, or intentionally referenced from within the site to track a specific action.

Where can you use them?

Autoresponder email

Use them for marketing campaigns

Use them to measure the success of your marketing campaigns.

You will only know if a marketing campaign for a specific offer, product or service is a success if you measure it. 

When you use internet directories and search engines to advertise, instead of just providing a link to your homepage, you can use a specific URL that points to a special landing page that matches the offer you are promoting. 

You can then use the AWstats report to tell you how many visitors you have had to that page. Because that particular landing page is only accessible from the chosen directory or search engine, you’ll know exactly how successful the advert was.

Lead generation

Use them to generate leads

Use them to increase the number of leads generated from your site. 

If your landing page is focused only on the offer, highlights all the right benefits for the targeted customer type and has a specific call to action, then the visitor is far more likely to respond compared to initially landing on your homepage that is full of distractions.

Question zoning

Use them to track behaviour

If you have a lot of visitors to your site, then it would be useful to know which links on the most popular pages are being used, and what images or icons are attracting clicks. 

AWstats only tells you the number of visitors to a page and does not tell you how they got there. Without using web analytics tool that is designed to track behaviour, it is only possible to determine how a visitor got there by setting up tagged doorway to that page. 

Behind each image you can add a specific landing page so that the number of visitors to that that page tells you how many visitors could only have taken that route. 

Depending on the functionality you require, these landing pages can provide additional information for the visitor, or turned into simple redirects that point to the intended internal page and never get seen by the visitor.

Website strategy

How to make an effective landing page.

Check for clarity: 

  • Setup unique web addresses for each landing page 
  • Include only one thing - an offer, product or service 
  • Ask for information – just their name and email will do 

Provide overwhelming proof to give you credibility: 

  • Include real testimonials that outlines how someone else benefited from the offer, product or service 
  • Include photographs to provide visual proof 

Have a consistent structure: 

  • Keep a consistent theme with all your landing pages 
  • Use benefit headlines to attract the visitor 
  • Keep their focus on the call to action. Put this right at the top where you would normally put the summary. 
  • Thank them where you would normally have the call to action 

Control the navigation: 

  • Focus the navigation on the next step or call to action. 
  • Make links to other pages less important. If you can, remove any unnecessary links to other pages on your website.
Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

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Track your KPIs

Web stats

How to track your KPIs

Your KPIs will be a set of measurements you take on a regular basis in order to track the performance over time. 

This data can be used to make performance predictions for changes in any of the measured data. Standard performance indicators are: 

  • Daily, weekly, monthly visitors 
  • Daily, weekly, monthly page views 
  • Most requested pages
Ability to measure

Specific tagging of pages or landing pages (pages your visitors see first – for example from a link from a directory or sponsored link) can be used to measure conversions.

By conversions, I mean the visitor has completed an online form or clicked a special button you are particularly interested in. 

The performance indicators for conversions are: Number of views Number of submissions Number of completed enquiry forms How successful your website is depends on your ability to measure this data and then compare them with your expected results.

Expected results

Your expected results will depend on previously measured KPI results or perhaps based on a needs analysis.

For example you may need 100 enquiries to convert to 20 sales that generates £20,000 of orders each month. 

Based on these figures, you need at least 4 enquiries a day for your website to be judged a success. 

If you have a clear path set for the actions you want your visitors to take, you can either use web analytics to track these specific actions, or you can include tagged pages or landing pages throughout the path your visitors take and then count the number of visits to those pages using your webstats analyser tool. 

You can then measure the number of visits to each page on a daily, weekly or monthly basis and compare with previous results to determine whether things are improving. As soon as unexpected results are discovered, you will be armed with enough information to make business decisions to get the results back on track. 

Depending on the results, you can do things such as price changes (up or down), create or modify offers, or analyse whether the marketing material is expressing the advantages to attract the right prospect.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

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What is important

Measuring Success

How to determine what information is important.

The information is only important if it is relevant to the purpose of your website. 

If you know your purpose, then you need to assess what key performance indicators (KPI) you need to start measuring.

This is achieved by determining candidate indicators and build ways to measure them.

Measure what is important

1: Your desired results

Start by recognising your desired results.

These can be broken down into tangible and intangible results. 

Tangible results are things like more visibility, more leads, more conversions, more sales etc. 

Intangible results are things that facilitates the needs of the customer. These could be things like 'information found', 'enquiries resolved', 'fewer complaints'.

What info is available

2: Available information

For each desired result, consider what information, if it were available, would help you to judge whether this result was being achieved. 

The objective of this exercise is to create a list of required information or candidate indicators, whether directly measurable or not.

Measure what is available

3: Measure it

For each candidate indicator, consider what could be used to measure it. 

For tangible results, this could be the creation of special landing pages, tagged buttons or images.

For intangible results, this could be the creation of additional buttons and images to be strategically placed on existing pages to track behaviour, or perhaps adding questionnaires or polls to attract the visitor to provide feedback.

Update your website

4: Update your website

Once you have determined the method of measuring the chosen indicators, create an action list of things that need to be done to your website in order to begin measuring.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

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Search engine Friendly

Research

Writing search engine friendly content

7 steps to keep your pages search engine friendly:

  1. Keep your pages as uncluttered as possible.
  2. Use metatags.
  3. Aim to comply with W3C formatting standards.
  4. Research your keywords.
  5. Use correct grammar.
  6. Use synonyms and metaphors.
  7. Keep your text tight.
Uncluttered

1: Keep your pages as uncluttered as possible

Use cascading style sheets where you can. 

These keep much of the formatting for your page separate from the content. The result will be text that is easier for the search engines to read. 

Where you need to include formatting, for example, on page titles or text headings, decide on three or four different types, sizes or colours which you are going to use and stick to them. This keeps things straightforward for your human readers, as well as limiting the amount of code the search engine will have to wade through.

Meta tags

2: Use meta tags

These are invisible text headers at the beginning of each page which give the search engines more information about your site. 

You can use these to explain many things including what the page is about or whereabouts in the world you are based – handy if you wish to address an audience which resides mainly in your own country.

w3c standards

3: Aim to comply with formatting standards

Make sure any coding you have added to format your pages is correct. 

As the internet standards improve, the search engines will inevitably be programmed to favour pages which comply to the standards. 

Try to make sure your site complies with WC3 readability standards – you can check each of your pages for errors using the WC3 mark up validation service at this address: http://validator.w3.org/. The content management systems we offer will be WC3 compliant, if you use them with the wysiwyg editors switched on.

Research

4: Research your keywords

Take time to determine which words and phrases the visitors you wish to attract will type into the search engines.

The popular keywords may not be the ones which spring to your mind. 

If possible, ask others what they would use. Consider using keyword research tools, like Wordtracker or - if you specifically need to search for a UK database of keywords - Trellian.

Grammar

5: Use correct grammar

Construct your sentences properly. 

The search engines follow the rules of good grammar to carry out Local Context Analysis. 

If you want them to understand your pages, you need to use good grammar.

Metaphor

6: Use synonyms and metaphors

If you use the same key words repeatedly the search engines may treat them as stop words and ignore them. 

Using alternatives reinforces what your pages are about, meaning they can be catalogued more accurately. 

That said, be careful using colloquialisms, slang or less well known alternative meanings or contexts for common words.

Stay on the path

7: Keep your text tight

Make sure you have clearly defined subject matter for each page and stick to it. 

The more closely you stick to your chosen topic the easier it is for the search engines to catalogue.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

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Search engine optimisation

Search engine friendly

How the search engines work

Anyone who uses search engines knows the frustration of typing in a phrase only to find the results return pages about a similar – but unrelated – items. 

The companies running the search engines, themselves, are also aware of this and in order to make their results more accurate, they are turning to increasingly sophisticated information retrieval techniques. 

Gone are the days when improving your ranking on the search engines was a simple case of repeating a number of keywords and phrases on your pages. In the past, to achieve page one ranking, all you needed to do was to have more keywords on your pages than any of your competitors. Now the search engines regard this as spamming. 

Google recommends that web pages should be written to be easily read by humans, as opposed to search engines. (Quality guidelines: www.google.com/support/webmasters )

Density

Information Retrieval and the Web

Information retrieval uses a mathematical approach to determine the weighting of specific phrases in a website. 

Once the weighting is calculated, this can be compared with other websites to determine which is the most relevant. This is a far more accurate method of ranking web pages because the meaning, or semantics, of the page text is captured. This makes for a system which is far less open to abuse than simply weighing up the density of relevant key words in the text. 

Calculating the weighting of given keywords in a website varies with each search engine, but the methods are basically the same.

Here is the Five Step Process Behind Search Engine Information Retrieval.

Linearisation

1: Linearisation

The average webpage contains more than the text you see. 

There is also code embedded in the content which tells the browser your visitors are using how to display the page. The first thing a search engine does, when it reads a page on your site, is remove this code, a process which is called linearisation. 

How linearisation affects you: The more code you have on each web page, the more difficult it is for the search engine to perform linearisation with any meaningful result. 

For example, if your page displays tables which are defined in html, that is, with the definition embedded in the page content, the search engine will remove the code defining the table. It will then read just the text. 

Some search engines may read the text column by column others may read row by row. In other words, the search engine may not read the text in your table the way you intended. The best way to get around this is to use cascading style sheets. These allow you to put much of the formatting information in a separate document leaving just a handful of codes in your content. This, in turn, makes the meaning of each page clearer to the search engines.

Removal of stop words

2: Removal of 'stop words'

Once the search engine has performed linearisation, the next step it takes is to remove stop words from the text. 

These are words which appear often such as conjunctions and pronouns… words like “if”, “but”, “and” or “to”. 

How the removal of stop words affects you: If you are using keyword density techniques to optimise your site, that is, if you have typed in your key phrase again and again, there is a very real danger that the search engine will see it as a stop word, too, and remove it. This would mean that when your target audience searched for those phrases or words on the web, your site would be invisible to them.

Lexicographical tree

3: Local context analysis and the Lexicographical Tree

Next, the search engine aims to establish the context of the subjects within the page. 

Every sentence has a subject and a predicate. The subject is usually at the beginning of the sentence and refers to what the sentence is about. The predicate is the rest of the sentence that gives information about the subject. Within the predicate is usually a verb and an object. The object is normally the thing that is affected by the verb. 

Local context analysis attempts to determine the subject, verb and object of each sentence in each paragraph or page. 

Using each subject found, it collects all the associated objects and builds a two tier hierarchy. Then for each object, it collects all the associated verbs, synonyms and other words and builds the third tier of information. 

This three tier hierarchy of information is known as a 'lexicographical tree'. 

For any given subject, the richer your description, the bigger the tree will be. Local context analysis will result in a relevancy score for each subject and object based on the size of the tree. 

This relevancy score will be used later to determine the overall weighting of your web page. How building the lexicographical tree affects you: If the sentences in your text are not properly constructed the search engine may not pick up on the interrelationship of the nouns and verbs in your text and this may cause it to catalogue your site incorrectly. 

This is why Google advises the use of good grammar and encourages the use of readable text, because the search engine picks out subjects, objects and verbs from each sentence.

Latent semantic indexing

4: Latent Semantic Indexing

Look for other pages on the website that appear similar or have equally high relevancy scores for the same keywords. 

Having established the relevancy of the subjects and objects in each web page, the next step is to look for other pages on the website that appear similar or have equally high relevancy scores for the same keywords. 

Part of this process investigates the use of synonyms to test how often the same or semantically similar words are used. This builds an index of semantics as the use of synonyms will help give the subject or object more meaning. 

This can result in a higher ranking for a given page that may not even contain an exact match for the search keywords in question. This is because the derived latent semantics discovered on this page may be more relevant. 

How Latent Semantic Indexing affects you: The better your description of the subjects and objects within each sentence, the more accurately the search engine can pin down what your site is about and hence determine the most relevant page. This will vastly increase the number of appropriate hits you will receive from the visitors you aim to attract. 

However, while varying your vocabulary is good, beware of using words in an unusual context, even if it is grammatically correct to do so, as it may skew your results. It is often useful to relate an object being written about to senses or visual images – especially in direct copy writing – but pick your words carefully. 

For example, a page describing a children’s ABC poster recently stated that ordering through the company’s online shop was “a piece of cake”. Shortly afterwards the site statistics started showing visitors who had been searching for information about cake decorating. An alternative way of putting it, without losing the informal tone or diluting the relevancy of the page, might have been “ordering is as easy as ABC”.

Term vector analysis

5: Term Vector Analysis

Term vector analysis is a mathematical method of determining the relevancy of multiple terms or keywords.

Having carried out Local Context Analysis and Latent Semantic Indexing, the search engine uses a mathematical algorithm on the results, called Term Vector Analysis, to give page a score for the total relevance, or weighting, to the search query. 

This is performed by putting each keyword on an axis on a graph, and marking the relevancy score for each of those keywords for a given page. The result will be a vector having an angle and a magnitude. This then gives a method of comparing different pages for given combinations of keywords. The vector with the highest magnitude and the closest angle to search query will have the largest weighting. 

See below for an example of the Term Vector Analysis Graph for the search terms "torches for cars": Compare the weighting for 'SITE A', with a relevancy score of 0.7 for torches and 0.2 for cars, with 'SITE B', with a relevancy score of 0.6 for torches and 0.5 for cars. The graph clearly shows that that 'SITE B' is the closer match to the ideal weighting and therefore 'SITE B' will be ranked higher by the search engines. 

How Term Vector Analysis affects you: 

You need to build a high relevancy score for the important keywords. The calculated weighting for combinations of your important keywords on your pages will consequently be higher. This will result in a greater chance of your web page being found on the search engines.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

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Ready to buy

Persona driven sales

Ready to buy

Auto-Responders for people ready to buy.

Your prospect is ready to buy, but needs a little persuasion to commit to the transaction. Use this auto-responder to keep connected to your prospect so that they return and make the sale.

How to structure the follow-up emails.

Objective

1: Get to the point

Many of your sales will come from your first message, therefore you should make sure it stays focused on the major benefits with a strong call to action. 

Keep the message short. If you aim for around 500 words, you will have room to mention the big benefits without expanding too much on any additional and less important aspects.

Establish a need

2: Establish a need

Explain why your product is necessary. 

Include scenarios of where there is a need for your product or service. 

Show them where it meets their needs.

Demonstrate

3: Outline the practical aspects

Talk about how to use your product or how your service works. 

Include supporting material where appropriate.

photograph

4: Offer proof

Where appropriate include a case study. 

If you are personally associated with the product or service, include a short biography. If you are local, you can even invite people to visit. If the auto-responder is focused on a product, consider outlining a complimentary product. If there are any shipping charges, explain how shipping works and any tracking if available.

Levels of trust

5: Ask for comments and feedback

Start by asking if the prospect has any questions. 

Provide as many ways of getting them to contact you to make it as easy as possible for them. It will also be useful to provide the popular questions with your associated answers at this point.

Testimonial

6: List Testimonials

This is an opportunity to gain credibility by outlining existing happy customers and their experiences.

Last chance

7: Last chance

This is where you provide one last reminder. 

This will be the final email in the auto-responder sequence. Provide them with one last offer. 

If they don’t take this up, then the auto-responder will finish.

Emails

Write your auto-responder emails in a condensed form of direct response style copy.

Include a benefit headline to pull the reader in. Instead of a promise, introduce the product or service by expressing the major benefits. 

Provide further benefits by explaining what the product or service does for them. Close the email with a strong call to action and instruct them to make a purchase.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

I'm interested in
I am*

Differentiate

Differentiate

Differentiate

How to take your prospect along incremental steps to help differentiate you. 

When your prospect is looking for more information about a given product or service, they may not be ready to buy, but will be open to advice and persuasion. 

Take small incremental steps to nurture the relationship between you and the prospect, as the gap between the prospect and the sale will currently be too large. Outline your intentions in order to raise their levels of interest. Highlight the big benefits, then introduce a compelling offer backed up with relevant case studies. 

Each email should refer to articles on your website that help to build trust and reduce anxiety. You can link the articles together by classifying them with the same theme. That way, when an article is displayed, the other articles will appear in the related links.

How to structure the follow-up emails.

Here is an example of a series of 7 emails. The sequence does not have to be in this order.

Intentions

1: State your intentions

Raise their expectations by describing your intentions and motives behind the product or service in detail by linking them to a 'quality issue'. 

Use the Gricean Maxims to decide the enphasis of your intentions: 

  • Quality: Is it the precise nature of the information that is important? 
  • Quantity: Is it the amount of information that is important? 
  • Relevance: Is it the story behind the information that is important? 
  • Clarity: Is it the order and clarity of the information that is important? Refer your reader to an impartial article on your website that responds to their anticipated 'Can you solve my problem?' type questions.
Scenario analysis

2: Demonstrate in a given environment

Explain why your product or service is necessary. 

Include a scenario where there is a need for your product or service. Show them where it meets their needs. 

Refer your reader to a persuasive article on your website that responds to their anticipated 'What's in it for me?' or 'Will it work for me?' type questions.

Features and benefits

3: Outline the practical aspects and benefits

Talk about how to use your product or how your service works. 

Outline the big benefits compared to similar solutions. Include supporting material where appropriate. Refer your reader to a different persuasive article on your website that responds to their anticipated 'What's in it for me?' or 'Will it work for me?' type questions.

Why should I choose you

4: Why Choose you?

Offer proof in terms of: 

  • Ability: State why your business is qualified to offer this service. Do you have any accreditations? 
  • Integrity: Refer to case studies or testimonials that highlight evidence that you do what you say. 
  • Benevolence: Demonstrate your concern for the success of your clients by empathising with your clients and providing useful and topical information. 

Refer your reader to an persuasive article on your website that responds to their anticipated 'Why choose you?' type questions.

Trial offer

5: Introduce an Offer

Thank them for showing interest in your product or service by introducing a compelling offer. 

Make sure you stay focused on the major benefits and add a strong call to action. If the auto-responder is focused on a product, consider outlining a complimentary product. If there are any shipping charges, explain how shipping works and any tracking if available. 

Refer your reader to an article on your website that outlines the product or service in question.

Levels of trust

6: Ask for comments and feedback

Start by asking if the prospect has any questions. 

Provide as many ways of getting them to contact you to make it as easy as possible for them. It will also be useful to provide the popular questions with your associated answers at this point.

Testimonial

7: List Testimonials

This is an opportunity to gain credibility by outlining existing happy customers and their experiences. 

This is also where you provide one last reminder of the offer. This will be the final email in the auto-responder sequence. 

If they don’t take this up, then the auto-responder will finish.

Emails

Write your auto-responder emails in a condensed form of direct response style copy.

Include a benefit headline to pull the reader in. 

Instead of a promise, introduce the product or service by expressing the major benefits. 

Provide further benefits by explaining what the product or service does for them. Close the email with a strong call to action and instruct them to make a purchase.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

I'm interested in
I am*

Educate

Educate

Educate

How to educate your customers with impartial information.

When your prospect is looking for information to help them make a decision, they will be attracted to valuable impartial information. By offering this information as a stream of emails, it will become collectable, and referred back to at a later stage. 

Use the principles of information architecture to control the flow of information. The information you are providing will be based on one of your 'quality issues'; you are providing information to improve this quality issue in the prospect/customer. 

Each email should refer to articles on your website that help to build trust and reduce anxiety. You can link the articles together by classifying them with the same theme. That way, when an article is displayed, the other articles will appear in the related links.

How to structure the follow-up emails.

Here is an example of a series of 7 emails. The sequence does not have to be in this order.

Can you solve my problem

1: Can you solve my Problem?

This will probably be the first point of contact between the prospect and your business. 

Raise their expectations by describing your intentions in detail. Use the Gricean Maxims to decide the enphasis of your intentions: 

  • Quality: Is it the precise nature of the information that is important? 
  • Quantity: Is it the amount of information that is important? 
  • Relevance: Is it the story behind the information that is important? 
  • Clarity: Is it the order and clarity of the information that is important? 

Refer your reader to an impartial article on your website that responds to their anticipated 'Can you solve my problem?' type questions.

Whats in it for me

2: Will it work for me?

Describe typical environments where the chosen quality issue is relevant. Use a case study, or even quote a testimonial. 

Refer your reader to an impartial article on your website that responds to their anticipated 'Will it work for me?' type questions.

Whats in it for me

3: What's in it for me?

Talk about how to use your product or how your service works. Include supporting material where appropriate. 

Refer your reader to an impartial article on your website that responds to their anticipated 'What's in it for me?' type questions.

Why should I choose you

4: Why Choose you?

Offer proof in terms of: 

  • Ability: State why your business is qualified to offer this service. Do you have any accreditations? 
  • Integrity: Refer to case studies or testimonials that highlight evidence that you do what you say. 
  • Benevolence: Demonstrate your concern for the success of your clients by empathising with your clients and providing useful and topical information. 

Refer your reader to an impartial article on your website that responds to their anticipated 'Why choose you?' type questions.

Levels of trust

5: Ask for comments and feedback

Start by asking if the prospect has any questions. 

Provide as many ways of getting them to contact you to make it as easy as possible for them. It will also be useful to provide the popular questions with your associated answers at this point.

Testimonial

6: List Testimonials

This is an opportunity to gain credibility by outlining existing happy customers and their experiences. 

Refer your reader to a case study on your website that responds to an example of a typical environment that concerns the chosen quality issue.

Customer journey

7: What's next?

This will be the final email in the auto-responder sequence. 

Provide them with links to further information and invite them to sign up for specific product information. Make sure they are aware that if they don’t take this up, then the auto-responder will finish. 

Refer your reader to an impartial article on your website that responds to their anticipated 'What's next?' type questions.

Emails

Write your auto-responder emails in a condensed form of direct response style copy.

Include an information 'how to' headline to raise interest in the reader. 

Outline your intentions and your motives behind the information you are giving away. 

Demonstrate how this information is useful to them. 

Close the email with a strong call to action and instruct them to visit your website for more details.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

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Using auto-responders

Autoresponder email

Using auto-responders

How to Use Auto-Responsers.

Using a tool to automate the process of responding to enquiries will enable to you deal with enquiries much more professionally, improve your sales conversion rate and ultimately save you hours of work.

Here are 3 auto-responder styles to use to help keep you connected to your prospects and customers:

SEO Strategy

1: Prospect is hunting for information and comparing you with others

Educate with impartial information.

The scenario here is that the prospect is very new to your business, and is not familiar with your products and services, and the terminology you use. To help them understand what you are about, instead of attempting a hard sell, you provide a free download or offer coupled with valuable impartial information.

Differentiation

2: Prospect is comparing products and services

Incremental steps to differentiate you.

The scenario here is that the prospect has a need, but is unsure of the solution. They will be comparing your products and services with your competition. To help them differentiate you from your competition, outline your intentions from the start - your motives - and raise their interest by outlining the features and benefits.

Customer journey

3: Prospect is ready to buy

Take action while the iron is hot.

The scenario is that the prospect is ready to buy, but has reservations. They have probably already made the emotional decision to buy, and simply looking for a logical reason to back this up. To help them take that final step, get to the point and stay focused on the sale. Establish the need and outline the big benefits. 

Capturing Interest

Insert the auto-responder opt-in form on your site. Within eye site of this form, provide information about the importance of subscribing to your list. Add value to your list by giving them a compelling reasons to subscribe. If you are providing some free information as part of the offer of subscribing, make it clear that the download link will be provided in the email they receive after confirming their subscription. 

On your thank you page (or redirect page) they are taken to after they fill out the form you need to provide information on verifying. Verified opt-in allows you to ensure that the person subscribing did so with his or her own email address and didn't provide a fake or malicious email. 

Let the visitor know that they should check their email inbox. Tell them what the subject line of the email says so they know what to look for. Convey that they must click on the link inside to verify and receive the download link to your free information. 

In the auto-responder they receive after verifying, give them the link to your free information. Since they are now subscribed to your list and have confirmed that the address they provided is valid, you can effectively follow up providing more information about using your products or services, training tips, and further benefits or features earned by becoming a customer.

Marketing Workshops

Try our marketing workshops for FREE

The first FREE introductory workshop will cover the Business Posture section of the Strategy Builder training programme. 

This 45 minute call will cover the following areas: 

  • Splitting your marketing activities into customer acquisition and customer nurturing marketing strategies 
  • Add clarity to your objectives by asserting a well defined USP 
  • Generate a business posture by presenting value and results combined with your passion to deliver 

The complete workshop programme includes Marketing Analysis, Content Marketing, Information Architecture, Improving Communication and Measuring Success. These workshops can be arranged as 45 minute telephone / Zoom calls to be held once a week (a time and day that fits). Those companies who wish to take this further can arrange one-2-one training or join an existing workshop group held on Wednesdays or Thursdays.

I'm interested in
I am*